Staff Contracted Hours

This is an Astalty Scheduling feature which may not be enabled on your account.

If you would like to enable scheduling on your account, please click here.

Overview

The Staff Contracted Hours feature allows you to record and manage each staff member’s employment details, including their start and end dates, employment basis, and contracted weekly hours.

To update a staff member’s contracted hours, the user must have the Manage HR Details for Users permission enabled.

For more information on permissions, click on the following link.

Once this permission is active:

Open the User Profile.
Click on the HR tab.
In the Contract section, click on Create.
Enter the relevant information in the fields, and click on Create.
- Details on this page include:
  - Start Date and End Date
  - Employment Basis — Full Time, Part Time, or Casual.
  - Weekly Hours — Used to store contracted hours.
  - Entitled to First Aid Allowance — This will be factored into Timesheet Batches.

Weekly hours are useful for monitoring workload — on the Schedule page, you can see how many hours the support worker has worked/is scheduled for in a given week vs the contracted hours.

Making Changes to Contracts

While editing Contracts is not generally recommended, there may be occasions where changes are required, such as correcting an error.

To edit a Contract:

Open the User’s HR & Payroll menu and select Edit in the Contract section.

Make the required changes, then click Update to save.

If a staff member’s employment type is changing (for example, from Casual to Part Time), it is recommended to end the existing Contract and create a new one rather than editing the current Contract.

To do this:

Click on Edit for the current Contract.
Update the End Date, and click Update.
Select View All Contracts to see a list of all historical Contracts. From this page, you can open and edit previous Contracts if required. Contracts can also be deleted, although this is not recommended.

To create a new Contract, click Create Contract, enter the relevant details, and then click Create.

The active Contract will always be displayed on the User’s HR & Payroll page. All Contracts are listed in chronological order, from newest to oldest, on the View All Contracts page.