Timesheet Batches

This is an Astalty Scheduling feature which is currently in beta testing and not accessible by all customers.

If you would like access to Astalty Scheduling please contact support@astalty.com.au.

Overview

This page will walk you through how to create Timesheet Batches of all the shifts created in Scheduling. The Timesheets can then be exported via CSV to import into your preferred staff payment software.

Timesheet Export Behaviour

Staff who have been assigned with the option to exclude them from the Timesheet Export will not be included in the export. To adjust this, navigate to the User's Profile and update their 'Timesheet Export Behaviour' field.

Accessing Timesheet Batches

Timesheet Batches can be found in Scheduling within the Process section of the menu.

This page displays any batches created to date, including the date range, number of shifts exported and when it was exported. It also includes the button to generate a new timesheet batch - 'Create Batch'.

Creating Timesheet Batches

To create a Timesheet Batch, navigate to Scheduling and select Timesheet Batches. If you need to create a new Timesheet batch, select 'Create Batch'.

Select the date range of when the shifts occurred. And then select 'Create Batch' to confirm the creation of the Timesheet Batch

Your newly created batch will now appear in the Timesheets Batches. You can view the batch by selecting it.

Once inside the Timesheet Batch, you can access the 'Actions' menu to:

Export Timesheet
Export Timesheet for Employment Hero
Delete

Export Timesheets

This will produce a generic CSV of the Timesheet batch that you can tailor and ready for importing into your desired staff payment processing software.

Export Timesheet for Employment Hero

This will produce a CSV of the Timesheet batch that is ready for importing into your Employment Hero.

Delete

Within the Actions Menu, you can use the 'Delete' option to remove the Timesheet Batch. Use of this function cannot be undone.

SCHADS Interpretation

For more information on what our SCHADS Interpreter can and can't interpret, see our SCHADS Interpretations guide.

After selecting the Timesheet Batch to view, navigate to the SCHADS Interpretation menu to view the Interpretations made on the shifts within this batch.

Viewing the SCHADS Interpretations per Support Worker

This page provides the user with an interpretation for each support worker's shifts that are within the timesheet batch. The shifts within each support worker can be grouped by either a daily view or by an itemised view

By Daily Breakdown

If you are viewing by Daily Breakdown you can view the different pay line totals applied per days, and you then group each of the pay lines across the pay cycle to display the total accumulated amounts of that pay line in the pay cycle.

By Itemised Lines

If you are viewing by Itemised Lines you can view it grouped by the Paylines and Allowances, which will then provide you with the date of support, Pay rate or Allowance, and the amount of units.