SCHADS Pay Report

Overview

The SCHADS Pay Report provides interpreted SCHADS pay hours for every employee across a single pay period, broken down by rate and allowance type. It gives you a quick way to review total hours per person and verify that pay lines are correct before exporting to payroll.

The report is available in two places:

• Reports → Scheduling → SCHADS Pay Report — a standalone report where you choose the pay period.
• Timesheet Batches → SCHADS Interpretation tab — the same breakdown scoped to the shifts in a specific batch. This view is available when payroll platform is set to Xero.

Accessing the SCHADS Pay Report

1. From the left-hand side menu, click Reports.
2. Scroll down to the Scheduling section.
3. Select SCHADS Pay Report.

The report requires the Admin role and the SCHADS interpretation feature to be enabled for your provider.

Pay period selection

The report uses a pay period picker that locks to valid periods based on your provider's payroll settings:

• Weekly providers see a week-aligned picker following the configured pay period start day.
• Fortnightly providers see a fortnight-aligned picker anchored to the configured reference date.

Only complete pay periods (full weeks or fortnights) are selectable. This ensures overtime calculations are accurate — partial periods cannot produce correct results because the SCHADS award applies daily and period caps together.

Report layout

The report displays a summary row of stat cards above a table of all interpretable employees.

Stat cards

Table columns

Each employee row shows:

• Employee — The support worker's name.
• Basis — Employment basis (Full Time, Part Time, or Casual).
• Rate columns — Hours broken down by each applicable SCHADS pay rate. The possible rates are:
  • Weekday daytime
  • Weekday afternoon
  • Weekday night
  • Saturday
  • Sunday
  • Public holiday
  • Overtime first two hours (Mon–Sat)
  • Overtime after two hours (Mon–Sat)
  • Overtime Sunday
  • Overtime public holiday
• Allowance columns — Units for each applicable allowance:
  • Vehicle kilometres
  • Sleepover
  • First aid
  • Laundry
  • Broken shift (one unpaid break)
  • Broken shift (two unpaid breaks)
• Total hours — The employee's combined ordinary and overtime hours for the period.

Columns that are empty for the entire period are hidden automatically to keep the view clean. A Totals row at the bottom sums all rate, allowance, and total-hours columns across the team.

Searching and filtering

You can narrow the report using:

• Search — Type an employee name to filter the table instantly.
• Employment basis — Use the filter to show only Full Time, Part Time, or Casual employees.

Stat cards and totals update to reflect the filtered results.

Expanding employee detail

Click any employee row to expand a detailed breakdown. Two view modes are available and can be toggled at the top of the table:

Daily breakdown

The daily breakdown shows a date-pivot matrix:

• Rows represent each pay rate and allowance.
• Columns represent calendar days across the pay period.
• A running total shows how hours accumulate day by day, making it easy to see when daily or period caps were reached.

Itemised lines

The itemised view shows two side-by-side lists:

• Pay lines — Date, pay rate, and hours for each interpreted pay line.
• Allowances — Date, allowance type, and units for each allowance line.

Each view also includes a collapsible interpretation trace that explains which SCHADS award rules were applied, helping you understand why specific rates or allowances were triggered.

Excluded employees

If any employees cannot be interpreted for the selected period, they appear in a warning banner at the top of the report rather than causing the entire report to fail. Common reasons include:

• No employment contract covering this pay period — The employee does not have an active employment contract for the dates in the report.
• No pay group assigned — The employee has not been assigned to a pay group.

Resolve these by updating the employee's employment contract or pay group in their user profile, then refresh the report.

Approved versus scheduled hours

The interpreter uses approved shift data when available. If shifts have not been approved, the report falls back to scheduled hours. When a period contains a mix of approved and unapproved shifts, approved data takes precedence for those shifts that have been through the approval workflow.

Related guides

• SCHADS Interpretations in Astalty — Full reference of supported and unsupported SCHADS award rules.
• Timesheet Batches — How to create batches and access the SCHADS Interpretation tab.
• Scheduling Award Alerts — Real-time SCHADS compliance alerts during rostering.
• Setup Pay Items and Employee Templates in Xero — Pay item multipliers for SCHADS rates.