Insights
Exports
Form Submissions Export

Form Submissions Export

You can bulk export submissions for one form as a spreadsheet with one row per submission, or as PDF documents with one PDF per submission bundled into a ZIP.

Finding the Form Submissions Export

To generate an export of form submissions head to the Exports page in Astalty. Then click Create Export and select Form Submissions (under the Forms heading), or click here.

Creating the Export

Once you're in the Form Submissions Export, use the Export Filters to choose what's included:

Select a Form is required. Pick the form whose submissions you want to export.
From and To optionally limit the export by the submission date.

Export Format

Under Export Format, choose Excel or PDF:

Excel creates an Excel workbook (.xlsx) containing the fields assigned to the form, with one row per submission.
PDF creates a formatted PDF for each submission. When more than one submission is included, the PDFs are bundled into a ZIP file.

Export Options

Exclude archived submissions is off by default. Turn it on to leave archived submissions out.
Exclude staff surnames is available for PDF and is off by default. When selected, staff names are abbreviated to a first name and last initial.

When you are ready, select Create Export.

Downloading the Export

When the export is ready it will appear on the Exports page where you can click Download to save it to your device.

The spreadsheet uses the labels of the selected form's non-static fields as its columns, in form order. Repeated answers are joined with commas, and unanswered fields are blank. The PDF export uses the same formatted layout as exporting a submission individually.