Navigating the Calendar Interface

Calendar Navigation

You can access your Calendar from the main menu, or by clicking here.

In this section we will break up the navigation into the following parts;

• User Navigation
• Showing Each User's Own Event Colours
• Weekly Navigation
• Monthly Navigation
• Other Calendars
• Calendar Options

User Navigation

Within the Calendar screen on the left side you will see a list of Users. These are all of the Users in your organisation. The permissions per User role are as follows.

• Admin - Can see all Calendars
• Manager - Can see their Calendar and their Teams Calendars
• Team-Member - Can only see their own Calendar

If you can't see a team member here, don’t worry, you can just search for them using the search bar!

If you do not wish to see any of the Users Calendars other than your own, you can simply turn off their Calendar view by selecting the check box to the left of their name.

Each Calendar view has a settings button which will be visible when hovering over the User's name. From this action menu you can;

• Edit the User Calendars colour 
• If you would like to only see this Calendar you can turn off all other Calendar views

Showing Each User's Own Event Colours

Normally every event on another User's Calendar is drawn in that User's single Calendar colour, so their whole day appears as one block of colour. If you book or manage appointments on someone else's behalf, you can instead see the individual colours they've given their own events.

Tick Show each user's own event colours, underneath the list of Users, to turn this on.

With this turned on:

• Any event that has a Colour Tag — the colour added to an event using the Add Colour Tag option when creating or editing it — is shown in that colour instead of the owner's Calendar colour.
• Events without a Colour Tag keep showing the owner's Calendar colour, so nothing is lost.
• A thin stripe in the owner's Calendar colour runs down the left edge of each colour-tagged event, so you can still tell whose Calendar it belongs to at a glance.

The checkbox only appears when you can view more than one User's Calendar. If you can only see your own Calendar, there are no other Users' colours to show.

Weekly Navigation

You can navigate the Astalty Calendar by week. To do this you can select the left arrow to go back one week. You can select the right arrow to go forward by a week. If you have navigated away form the current week you can select the 'Today' button and this will bring you back to the current week.

You will also see the current month you are in to the right of the Calendar navigation.

Monthly Navigation

You can navigate the Astalty Calendar by month. To do this you can select the 'Week of dd/mm/yyyy' option to reveal the calendar dropdown. You can select the arrows arrow to go navigate back or forward to the previous or following month. You can select the month option to navigate to a specific month, similarly you can select the year, to then navigate to a specific year. Within the Calendar dropdown you can also select a specific day to show the view of that week.

Other Calendars

You can display important dates recorded in Astalty on your Calendar, including Participant Birthday, Participant Plan Expiry, and Participant Record Expiry by selecting these options under Other Calendars. You'll see these events displayed directly under the relevant date if you are the Primary or Service Coordinator for the Participant.

You can easily navigate to the Participants profile by clicking on the event, and then selecting View Participant.

Calendar View Options

Within the Calendar screen you may notice in the top right side of the screen an 'Options' button. upon clicking this you will be presented with a few options that you can select to change how you can view the Calendar. The options are;

• You can toggle weekend days within the Calendar view settings. 
• You can change the Calendar interval time slots. This has an effect on how the Calendar is viewed and the periods of time that you can select for Calendar events. Below is the 15 minute interval. You can also select 5 min, 6 min, and 30 min intervals.