Outstanding Invoices Export
The Outstanding Invoices Export produces one row for every non-voided invoice that currently has an amount owing. You need both the Access Exports Module and Access Finance Module permissions.
Finding the Outstanding Invoices Export
To generate an export Invoices head to the Exports page in Astalty. Then click *Create Export *and select Outstanding Invoices or click here.
Creating the Export
Click on the Create Export button.
Downloading the Export
When the export is ready it will appear on the Exports page where you can click on Download to save it to your device.
Exported Fields
- The CSV file will include several important subheadings:
- Invoice: The unique identifier for each invoice.
- Invoice Batch: The batch in which the invoice was processed.
- Invoice Date: The date when the invoice was issued.
- Due Date: The deadline for payment.
- Participant Name: The name of the Participant.
- Management Type: The type of management, e.g., Plan Manager.
- Plan Manager: The Plan Manager responsible for the invoice, where applicable.
- GST Amount: The Goods and Services Tax amount.
- Total Amount: The total amount of the invoice.
- Paid Amount: The amount that has already been paid.
- Outstanding Amount: The remaining amount that is yet to be paid.
- Paid Status: The current payment status of the invoice (see below).
Paid Status
The Paid Status column shows where each invoice sits with payment. Because this export only includes invoices that still have an amount owing, you'll only ever see one of the following:
- Overdue: The invoice still has an amount owing and its due date has passed, whether or not part of it has been paid.
- Partially Paid: Part of the invoice has been paid and the due date hasn't passed yet.
- Unpaid: Nothing has been paid and the due date hasn't passed yet.
By following these steps, you can efficiently export and download a detailed report of your outstanding invoices, which can be seamlessly integrated into your accounting workflow.