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Calendar Set Up
Seeing Your External Calendar In Astalty

Seeing Your External Calendar In Astalty

After you connect Google or Outlook, choose which of that account's calendars appear in Astalty and which one receives the events you create in Astalty.

Setting Up your External Calendars

Once your account connects, select Configure your Google Integration or Configure your Microsoft Integration. The External Calendars drawer opens on your profile's Calendar tab. Under Enabled Calendars, tick each calendar whose events you want to see in the Astalty Calendar, then select Update.

Astalty reads the events from your enabled calendars each time it loads the dates you are viewing, so changes made in Google or Outlook show the next time those dates load. In Astalty these events:

Are read-only. Edit them in Google or Outlook.
Are visible only to you. Colleagues who can see your Astalty calendar see only your Astalty events.
Can be shown or hidden on the Calendar from the External Calendar section of the side panel.

Selecting Your Main External Calendar

Under Main External Calendar, choose the one calendar that receives your Astalty events. Only enabled calendars you can edit are offered, so a calendar shared with you as view-only cannot be your main calendar. You have one main calendar in total, even with both Google and Outlook connected, and your main calendar always stays enabled.

Your main calendar controls what Astalty sends out:

In Astalty	Sent to your main calendar
You create an event	A copy with the title, date and time, details, location, attendees, repeat pattern and video meeting, marked public or private to match the event. Linked tasks, Participants and colour tags stay in Astalty.
You edit an event	The changes, made to the existing copy.
You delete an event	The copy is removed when Remove from your calendar is ticked. Untick it to keep the external copy, including when deleting This and following events from a repeating series.
Someone creates an event on your behalf	The copy goes to your main calendar, not theirs. Your main calendar also decides whether they can add attendees and a video meeting.

Your main calendar also turns on Add Attendees and video meetings, when it supports meetings.

Edit Astalty-created events in Astalty; changes made only to their external copies do not update the Astalty record. Moving, editing or deleting the copy in Google or Outlook leaves the Astalty event as it was. The one exception is attendees: when you open an event that has attendees, Astalty reads the attendee list and whether each attendee has accepted or declined.

Changing your main calendar does not move events that were already sent. Events you create afterwards go to the new main calendar. Edits and deletions for an existing event continue to target the external calendar where that event was originally created.

Editing Your External Calendar Selections

Open your profile's Calendar tab and select Manage, or select the manage icon next to External Calendar in the Calendar's side panel. Both open the same External Calendars drawer, where you can change your Enabled Calendars and your Main External Calendar. Your main calendar cannot be unticked under Enabled Calendars. To hide it, choose a different main calendar or clear the field first.

Opening the drawer from the Calendar's side panel first refreshes the list from your Google or Microsoft account, picking up calendars added or removed since you connected. A calendar that no longer exists in your account is marked Archived, unticked, and removed as your main calendar.