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Using the Calendar
Creating an Event Using The Google Calendar Integration

Creating an Event Using The Google Calendar Integration

Once a Google calendar is your Main External Calendar, the events you create in Astalty are sent to it, and you can invite attendees and add a Google Meet.

Creating a Google Event

Create the event the same way as without the integration: click and drag on the Calendar, fill in the form and select Create. See Calendar Events and Tasks. Astalty then sends the event to your main Google calendar. If you have no main calendar, the event stays in Astalty only. See Seeing Your External Calendar In Astalty.

When Google reports that your main calendar supports Google Meet, the form also shows Add Attendees. If it does not appear, check that a Google calendar is set as your Main External Calendar.

Setting Up a Google Meets Meeting within the Astalty Calendar

Select Add Attendees. The Meeting Attendees section opens with the event owner as the first attendee, who cannot be removed.
To add a video call, select Create Google Meets Meeting. Attendees are invited whether or not you add a meeting.
Select Add Attendee, then start typing a Name to choose from the suggestions, or type the name and Email of anyone else.
Select Create.

The suggestions depend on the linked task. With no Participant chosen, they are the users in your organisation. Once you choose a Participant in Task Details, they are the Participant, the Participant's contacts and the users who can access that Participant. Choosing a suggestion fills in their email address.

When you select Create, Astalty creates the event in your main Google calendar with the attendees and, if you chose it, a Google Meet link, and asks Google to email each attendee an invitation.

Select the event in Astalty to see each attendee's response, which Astalty reads from Google, and select Join Meeting to open the Google Meet.

In Astalty, attendees cannot be added or changed after the event is created. You can add a Google Meet later by editing the event, but a meeting cannot be removed once added.

Editing Integration Events

Edits and deletions you make in Astalty are sent to the Google calendar where the event was originally created, even if you later change your main calendar. Astalty asks Google to let attendees know about changes. When deleting, keep Remove from your calendar ticked to delete the Google copy. Untick it to keep that copy, including when deleting This and following events from a repeating series.