User Unavailability Report

You can find the User Unavailability report by navigating to the Reports page in Astalty and clicking User Unavailability under the Team heading.

Report Overview

The User Unavailability report shows your team's recorded unavailability and leave on a calendar, with each staff member listed down the side. It gives schedulers a single view of who is away and when, so shifts can be planned around leave and other commitments.

For how staff record and manage their availability in the first place, see Managing Availability.

Navigating the calendar

• Staff list & search — each staff member appears as a row on the left. Use the search box to quickly find a particular person.
• Date navigation — use the ‹ and › arrows to move between periods, Today to jump back to the current date, and the date label to see which period you're viewing.
• Events — coloured blocks show when a staff member is away, covering both Leave and Unavailability, with the time range labelled on each block.

View options

Use the settings (sliders) icon in the top-right to change how the calendar displays:

• View Mode — switch between Day and Week (the report opens in Week view by default).
• Show only staff with unavailability — hide everyone who has no unavailability in the current period, so the calendar only lists the staff you need to plan around.

Filtering

Use the filter (funnel) icon to narrow which staff appear:

• Team — show only staff in one or more selected teams (available when the Teams feature is enabled).
• Preferred worker for — show only staff who are a preferred worker for one or more selected Participants.