Aged Receivables Report

You can find the Aged Receivables report by navigating to the Reports page in Astalty and clicking Aged Receivables.

Report Overview

The Aged Receivables Report shows what was still owed to you as at a particular date — for example, what was outstanding at the end of last quarter — along with who owes it and how overdue it is. It's built around NDIS funding types (NDIA, Plan and Self managed), and is similar in concept to Xero's Aged Receivables Summary.

It helps answer questions like:

• How much was outstanding as at 31 March, and who from?
• Of what's owing, how much is recent versus badly overdue?
• How much is owed by the NDIA versus plan managers versus participants directly?

Unlike the live invoice and charge views, this report reflects a point in time, so you can review the true historical position rather than what's owing right now.

The "As at" date

The As at date controls the point in time the report is calculated for. It defaults to today, and can't be set to a future date (receivables can't exist in the future).

Outstanding amounts are shown as they stood on the chosen date, so any payments received after that date are ignored. This means you see what was genuinely outstanding on the as-at date, not what has since been paid down.

Aging periods

Each outstanding amount is bucketed by how overdue it was on the as-at date. Totals for each period — and a grand total — show across the top of the report:

• Less than 1 month — not yet due, or up to 30 days overdue
• 1 month — 31 to 60 days overdue
• 2 months — 61 to 90 days overdue
• 3 months — 91 to 120 days overdue
• Older — more than 120 days overdue

Grouping

Use the Group by toggle to switch between viewing the report by payee or by participant.

Group by Payee

This is the default view. There's one row per who actually owes the money:

• The plan manager for plan-managed invoices
• The participant for self-managed invoices
• A single NDIA row for all agency-managed invoices

Group by Participant

There's one row per participant, showing their NDIS number. A participant with more than one funding type appears once per type, because those amounts are owed by different payers and shouldn't be combined.

Use Payee grouping to see who you need to chase for payment, and Participant grouping when you need to see outstanding amounts against individual participants.

The Type column

Every row is tagged NDIA, Plan or Self so the funding type is clear at a glance, without having to infer it from the payee name.

Search & filters

• Search by payee name or NDIS number.
• Filter by management type (NDIA, Plan or Self managed).
• Filter by one or more specific participants.