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Completed Shifts Export

This is an Astalty Scheduling feature which may not be enabled on your account.

If you would like to enable scheduling on your account, please click here.

Overview

The Completed Shifts Export provides a CSV file of all Support Worker shifts that have been completed, filtered by date range. This export offers a clear overview of all scheduled work that has been completed, helps identify variations in what has been rostered vs what actually occurred, and can be customised to include missed clock ins/outs.

Accessing the Completed Shifts Export

  1. From the left-hand side menu, click Exports.

  2. Scroll down to the Shifts section.

  3. Select Completed Shifts Export.

Configure the Export

Before selecting Create Export, use the available option to configure the export.

Set the Date Range

This will generate an export containing all scheduled shifts for the selected duration.

Participants

This field is optional. If left blank, the Export will include completed Shifts for all Participants within the selected date range, subject to the Users selection. You may select one or multiple Participants to limit the results to specific individuals.

Users

This field is also optional and allows you to further refine the Export based on the Users involved in the completed Shifts. If left blank, the Export will include completed Shifts for all Users within the selected date range, subject to the Participant selection.

Include Missed Clock ins/outs

Use the checkbox for Include shifts that have no clock-in or clock-out times if you would like to see shifts where there was also a missed clock in/out.

Generating the Export

Click on the Create Export button.

Downloading the Export

When the export is ready it will appear on the Exports page where you can click on Download to save it to your device.

Export taking longer than expected?

If your export contains a large amount of data, it may take longer to generate. When an export is expected to take more than 20 seconds to process, Astalty will automatically send you an email once the file is ready.

Exported Fields

The export displays key details for each shift, including:

  • Support Worker

  • Type

  • Rostered Start Time

  • Rostered End Time

  • Clock In Time

  • Clock Out Time

  • Rostered Duration (minutes) — Duration format: h = hours, m = minutes.

  • Actual Duration (minutes) — Duration format: h = hours, m = minutes.

  • Rostered Travel Time (minutes)

  • Actual Travel Time (minutes)

  • Rostered travel distance (km)

  • Approved travel distance (km)

  • Participant Signed Off — If the participant has signed off on the shift, Yes will be displayed in this column.