Adding a Sleepover or Active Overnight Support

Overview

Active Overnight and Sleepover supports are scheduled shifts that cross over midnight. These supports are set up in the scheduler in the same way as any other shift, but with the start and end times spanning two different days.

For Sleepovers, these supports may be scheduled in a variety of scenarios, such as:

• In-Home Supports

• Supported Independent Living (SIL) Supports

• Respite

This guide will cover off creating both these types of overnight supports.

Steps to Create an Overnight Support (Active or Sleepover)

1. Go to the Scheduler

   • Open the Scheduler from the left-hand menu.

   • Click Add Shift to create a new shift.

2. Set the Time and Date

   • Enter the Start Time (e.g. 10:00 PM).

   • Enter the End Time (e.g. 7:00 AM the next day).

   • Ensure that the start and end dates are not the same, as the shift must cross over midnight.

   • Sleepovers are required to be 8 hours in duration - e.g. Start 10:00 PM and End 6:00 AM

3. Sleepover vs Active Overnight

   • If this were a Sleepover Support, tick the Sleepover box.

   • For an Active Overnight, leave this box unticked.

4. Assign Details

   • Select the Support Type (e.g. In-Home Supports, Supported Independent Living, Respite, etc)

   • Select the Participant/s

   • Select a Support Worker.

   • Add any Support Details.

   • Add Admin Details if necessary.

5. Charges

   • For In-home supports, you may wish to use the relevant Charge Item Set so the correct NDIS line items are applied when billing.

   • For Respite or SIL supports, you may choose to use Direct Charges instead.

6. Create the Shift

   • Click Create to finalise the support.

Billing Active Overnight or Sleepover Supports

• For In-home supports, you may wish to use the relevant Charge Item Set so the correct NDIS line items are applied when billing.

• For Respite or SIL supports, you may choose to use Direct Charges instead.

For more information on how to set up and use direct charges, see: Direct Charges Guide

Viewing an Overnight Shift

• In Weekly View, the shift will appear across both days (e.g., 10:00 PM – 7:00 AM).

• In Daily View, navigate to the start date (e.g., 10th) to see the full shift displayed as an active overnight or sleepover.

Sleepover Duration Warning

Astalty shows a warning when a sleepover is not set to an 8-hour duration. This helps catch potential rostering mistakes before the shift is saved.

If the warning appears, simply review the sleepover start and end times to make sure they’re correct. You can adjust the times if needed, or continue if the duration is intentional. This small check helps improve roster accuracy and reduces issues later with billing and payroll.

Video Overview - Creating an Active Overnight

The following video demonstrates how to set up an Active Overnight.

Video Overview - Creating a Sleepover

The following video provides an overview of how to schedule a sleepover support in Astalty.