.png)
Travel (to, during and from)
This is an Astalty Scheduling feature.
Overview
The Configure Travel function allows you to record and manage all travel associated with a support. To add travel, click Add Travel from within the support.
You can set travel to the support, during the support, and from the support, as well as specify the driver, distance, and estimated duration.
You have the option to set travel to the support, during the support, and from the support. As well as specify the driver, distance, and estimated duration.
When creating travel to and from the support, you can assign both:
Duration – The anticipated travel time (in minutes).
Distance – The estimated distance (in kilometres) between the start point and the destination.
Travel type – To Support
Used to record travel from the starting point (e.g., the worker’s location or first participant’s home) to the support venue. Includes both duration and distance fields.
Travel type – During Support
Used to record travel that occurs while the support is taking place (e.g., between activities or locations). This field only allows you to enter distance in kilometres. It helps when budgeting for kilometres per shift and gives the Support Worker a clear indicator of expected travel during the shift.
Any travel recorded under Travel Type – During Support will be automatically apportioned between all participants assigned to that travel type - this is specific to group supports.
Travel type – From Support
Used to record travel from the support venue to the final destination (e.g., a participant’s home). Includes both duration and distance fields.
For group supports, travel can be configured for complex arrangements. For example, a Support Worker might pick up one Participant on the way to the group, transport all four participants during the group, and then drop home two participants afterwards.
You can also assign different support workers to handle specific participants for pick-up and drop-off, which is especially useful for larger, more complex groups.
See the image below for an example of how this can be organised.
Company or Accessible Vehicles
In some cases, an organisation may allocate a company or accessible vehicle for supports. When this occurs, the remuneration may differ, you may not wish to pay the support worker for travel, as they are using a company vehicle. However, you are still entitled to charge for the kilometres travelled in the vehicle.
To adjust travel behaviour for company or accessible vehicles:
Open the shift in question.
Locate the settings wheel on the right-hand side of the screen.
Click the settings wheel and adjust the travel behaviour as required.
