Shift Approvals

This is an Astalty Scheduling feature.

Overview

The Shift Approvals page is where you review and approve shifts before payroll is processed. This includes approving scheduled times, clock-in and clock-out times, and any associated travel claims (including travel, to, from and during support).

Handy Hint

Shifts that have not been clocked in or out will not appear under Shift Alerts and must be followed up on before they can be approved and paid.

Approving Shifts

When reviewing a shift, you can choose to approve based on either:

Scheduled Times – The rostered hours originally set in the schedule.
Clocked In/Out Times – The actual times recorded by the support worker.

Reviewing Travel Claims

You will see separate entries for Travel To Support and Travel From Support.

When approving travel, you can confirm:

Distance (km) – The number of kilometres travelled.
Duration (minutes) – The time taken for the travel.

You can approve travel for both:

Travel To Support – From the worker’s starting point to the support location.
Travel From Support – From the support location to the worker’s final destination.

The travel options available will depend on how your organisation has arranged travel.

Rejecting Travel

If no travel is required, you can choose to reject the claim.

Shift Alerts

Shifts that are missing clock-in or clock-out times will appear in the Shift Alerts page. This acts as your guide for following up with staff to ensure time entries are accurate.

Important

If support workers do not clock in or out, their timesheets will not flow through to the approvals page, and they will not be paid for their support.

Best Practice

Always confirm discrepancies with workers before approving large variations.
Check travel claims carefully to ensure they align with scheduled expectations.
Regularly review Shift Alerts to ensure payroll is not delayed.