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Activites

This is an Astalty Scheduling feature.

Overview

The Activities functionality in Astalty allows you to create and manage activities, set a maximum number of participants, and track capacity in real time. This helps you plan and coordinate group sessions and events while ensuring participant numbers stay within limits. You can also include additional information, such as document uploads related to the group, to keep all relevant details in one place.

Creating an Activity

Open the Activities Section

From the Scheduling page, select Activities from the left-hand menu and click Create Activity.

Enter Activity Details

  • Activity Name – Give the activity a clear title.

  • Start Time / End Time – Set the date and time the activity begins and ends.

  • Activity Address – Enter the location where the activity will take place.

  • Address Details – Add any additional location information.

  • Activity Details – Include notes or instructions relevant to the activity.

  • Maximum Number of Participants – Sets the capacity and tracks attendance as participants are added.

Set Recurrence (Optional)

Indicate whether the activity repeats. If it does, select the days it repeats on.

Create the Activity

Once all details are entered, click Create.

Adding Participants to a Group Activity

Access the Activity

Go to Activities in the left-hand menu and click on the group activity you want to add supports to.

Select an Activity Event

Under Activity Events, choose the specific date and click Add Support.

Add Group Support

Follow the process to add a Group Support (click here for more information on that process). During setup:

  • Indicate whether this is a one-off support.

  • If not, select Also create support for all future events for this activity to apply the support to all remaining scheduled events.

View the Activity and Capacity

Once created, you can view the activity and all its scheduled instances. Capacity for each event is displayed under Activity Events.

The image below shows how activities appear in the app for Support Workers.

Creating an Activity Overview

The following video provides an overview of the Activities functionality, including how to set up a group and add supports to it.