# 8 January 2026

Source: https://docs.astalty.com.au/training-and-updates/changelog/january-2026/8-january-2026

> Astalty updates released on 8 January 2026: Completing Forms in the App; Associate a Form to a Specific Participant; Updating Addresses Used in Scheduled...

## Completing Forms in the App

You asked, we delivered! You can now make Forms available for Support Workers to complete directly within the Astalty app, helping ensure important information is captured during supports.

When creating or editing a Form, you can enable **Allow Support Workers to complete this Form on any Supports within the Astalty app**. Once turned on, the Form will appear on every support for every Participant, making it easy for Support Workers to access and complete when needed.

If a Form is only relevant to a specific Participant, such as an individual ABC report, you can instead assign the Form directly to that Participant from their profile. This ensures Support Workers only see and complete Forms that are relevant to the Participant they are supporting.

![The Form Submission Access dialog with Everyone selected and the Allow Support Workers to complete this Form on any Supports within the Astalty app checkbox ticked and highlighted.](https://docs.astalty.com.au/assets/form-settings-3.png)

![The Forms screen listing Participant Forms, with one form marked Required, and General Forms, with a highlighted panel for the required form showing the Participant, the form Name, and Open Form and Submit an Exception buttons.](https://docs.astalty.com.au/assets/clock-out-form-1-1767937523.png)

![A Participant form opened in the app's browser view, with the required question Were behaviours noted today? offering Yes and No, a Provide Details field and a Submit button.](https://docs.astalty.com.au/assets/participant-form-1.png)

## Associate a Form to a Specific Participant

You can now link a Form directly to an individual Participant, making it easier to track and complete Participant-specific documentation. Go to the Participant's profile page and select **Add Form** in the **Associated Forms** section of the **Forms** menu.

If you choose to make the Form accessible to Support Workers, it will be required when they clock out of their shift. If the Form isn't completed at clock-out, the Support Worker will be prompted to either complete it afterward or provide a reason for why it wasn't completed.

![A Participant's profile with Forms highlighted in the side menu and an arrow pointing to the Add Form button in the Associated Forms section.](https://docs.astalty.com.au/assets/associated-forms-1.png)

![The Associate Form drawer with the Form dropdown open and an arrow pointing to the highlighted form to select.](https://docs.astalty.com.au/assets/associated-form-2.png)

![The Associate Form drawer with a form selected, the Form Submission Required on Clock Out checkbox ticked and highlighted, and an arrow pointing to the Associate button.](https://docs.astalty.com.au/assets/associated-form-3.png)

How it looks for a Support Worker from the app - the examples below show:

- The forms available and once a form has been selected, where you can choose to either open it or submit an exception
- There's also an example of the form open in the app
- Finally, an example of an exception being submitted for a required form

![The Forms screen listing Participant Forms, with one form marked Required, and General Forms, with a highlighted panel for the required form showing the Participant, the form Name, and Open Form and Submit an Exception buttons.](https://docs.astalty.com.au/assets/clock-out-form-1-1767937523.png)

![A Participant form opened in the app's browser view, with the required question Were behaviours noted today? offering Yes and No, a Provide Details field and a Submit button.](https://docs.astalty.com.au/assets/participant-form-1.png)

![The Submit Form Exception screen showing the Participant and the Form, a field for the reason the form could not be completed, and a Submit Exception button.](https://docs.astalty.com.au/assets/form-exception-1.png)

##

## Updating Addresses Used in Scheduled Supports

When updating a Participant's address, you may be prompted to update the address for future supports if Scheduling is enabled. If you choose this option, the address updates on all future supports where the previous address was assigned.

![The Update Address drawer with an address selected in the highlighted Address Lookup field, the manual address fields below showing the same address, and an arrow pointing to the Update Address button.](https://docs.astalty.com.au/assets/edit-address-2.png)

![A Confirm prompt stating the Participant has 1 future support with this address, with the unticked Also update address for future supports tick box highlighted and an arrow pointing to Update.](https://docs.astalty.com.au/assets/edit-address-4.png)

## Email a Participant's Support Schedule

You can now email a Participant's support schedule as a PDF directly from their Supports page, making it quick and easy to share schedules with the right people.

From the Participant's Supports page  within their profile,  select **Email Supports as PDF** from the Actions menu. You'll be able to select the date range, add your recipients, enter your message and directly email this from Astalty as a PDF.

![A Participant's Supports page in Calendar view, with the Actions button marked 1 and Email Supports As PDF marked 2 in its menu, above Export Supports As PDF.](https://docs.astalty.com.au/assets/email-support-1.png)

## Support Worker Compatibility - Preferred Teams

We've introduced **Preferred Support Workers** when assigning shifts, allowing schedulers to build a **Preferred Team** around each Participant. This enhancement improves staff matching, care consistency, and visibility of Participant-specific requirements.

By designating multiple Support Workers as **Preferred**, you can create a clearly defined team best suited to support each Participant.

**Key benefits include:**

- Easier identification of staff with specialised training or relevant qualifications
- Improved continuity and overall quality of care
- Faster and more confident shift assignment
- Better alignment with individual Participant needs and preferences

![The Support Worker Compatibilities list for a Participant, showing several Support Workers marked Preferred in green with notes such as Preferred worker for Saturday night outings, and one marked Incompatible in red.](https://docs.astalty.com.au/assets/preferred-worker.png)

## Apportioned Sleepover for Group Shifts

You can now apportion a sleepover charge on a group shift when there is a single Support Worker assigned. When used, Astalty will automatically apportion the sleepover charge appropriately, removing the need to manually calculate or split the amount. This update makes group sleepovers simpler and more consistent when automatic apportioning is required.

![The Supports Involved section of a shift, with a Participant selected on the Finance tab. An Assistance in Supported Independent Living - Night-Time Sleepover charge is listed, with its Ratio of 1:2 highlighted.](https://docs.astalty.com.au/assets/ratioed-sleepover.png)

## Sleepover duration warning

We've added a new warning to help prevent sleepovers from being rostered incorrectly.

When creating or editing a shift with a sleepover, Astalty will now alert you if the sleepover duration is not 8 hours. This gives you a clear prompt to review the shift before saving, helping catch mistakes early and ensuring sleepovers are set up correctly.

![The Create Shift Event form for a Direct Support with This is a Night-time Sleepover Support ticked and a 22:00 to 05:00 support time. The End Time field is outlined in red with the message Sleepover supports must be exactly 8 hours.](https://docs.astalty.com.au/assets/sleepover-warning.png)

## Travel Reminder When Clocking Out

To help make sure travel is recorded accurately, Astalty now requires any **Travel During Shift** to be completed before you can Clock Out.

If a shift includes travel, Astalty won't allow you to clock out until you've either entered your odometer readings or confirmed that no travel occurred during the shift. If you try to clock out without recording or ending travel, this will be clearly highlighted on the Clock Out page.

When you confirm Clock Out, Astalty will automatically take you to the **Update Travel Odometer** page, where you can enter your odometer readings or mark the travel as not occurring during that shift. This helps prevent missed travel entries and keeps your records accurate.

![The Confirm Clock Out screen with the warning Travel during has not been recorded highlighted, and an arrow pointing down to the Clock Out button.](https://docs.astalty.com.au/assets/clock-out-without-travel-5.png)

![The Update Travel Odometer screen with empty odometer fields and the We did not travel during this shift checkbox ticked and highlighted, with an arrow pointing to Submit.](https://docs.astalty.com.au/assets/clock-out-without-travel-4.png)

## Export Timesheet for Xero (CSV)

You can now manually export your timesheet batches for Xero as an Excel-ready CSV, giving you more flexibility and control over your payroll workflow.

After exporting a timesheet batch from the **Actions** menu, use the **Export as Excel** option in the three-dot menu within the **Export for Xero** panel to download a CSV file. The exported file is formatted and ready to import directly into Xero.

![A Timesheet Batch with the Actions menu open, and an arrow pointing to the highlighted Export Timesheet for Xero option, marked Beta, between Export Timesheet and Delete.](https://docs.astalty.com.au/assets/xero-timesheet-batch-export.png)

![The Export for Xero panel on a Timesheet Batch. Numbered markers point to the panel's three-dot menu and then to the Export as Excel option, above the Cancel and Validate buttons.](https://docs.astalty.com.au/assets/xero-timesheet-batch-export-csv.png)

## Multiple Employment Contracts per Employee

You can now create and manage multiple employment contracts for a single employee, giving you greater flexibility to reflect changes over time.

This update makes it easier to handle situations such as role changes, contract renewals, or different employment arrangements, while keeping all contract history clearly organised under the same employee profile.

![The Employment Contracts list showing two contracts, a Casual contract ending April 20th, 2026 and a Part Time contract starting April 21st, 2026, each with a three-dot menu.](https://docs.astalty.com.au/assets/staff-contracts.png)

## Filter Supports Report by Support Type

You can now filter the **Supports Report** by support type, making it easier to find and analyse the specific supports you need.

Select the filter and the support types to include. The report shows only the matching rostered supports.

![The Supports Report, with arrows from the highlighted filter button to the Support Type filter. Its dropdown list of support types is open and highlighted, including Capacity Building, Community Access and Group Support.](https://docs.astalty.com.au/assets/supports-report2.png)

## Adding funding periods to existing services

You can now add a funding schedule to an existing service. Edit the service and select **This service has a funding schedule**.

![The Add Service form with Service Details and Charge Items filled in, and the Funding Periods section highlighted at the bottom with the This service has a funding schedule checkbox unticked.](https://docs.astalty.com.au/assets/funding-periods-checkbox.png)

## Weekday Daytime Travel Charge Item

You can now add a separate weekday daytime travel Charge Item to your Charge Item sets and customise the rate charged.

When creating or editing a Charge Item set, you'll see a new option to charge a different travel rate. Select the three-dot menu beside the weekday daytime Charge Item and choose **Charge different travel rate**. This will add a new row directly below the weekday daytime Charge Item, allowing you to define a specific price for travel if needed.

This gives you more flexibility to accurately reflect travel costs alongside your standard weekday daytime charges.

![The Charge Items table with the three-dot menu beside the Weekday Daytime Charge Item open, and Charge different travel rate highlighted below Copy to All Day Rates.](https://docs.astalty.com.au/assets/update-travel-rate.png)

![The Charge Items table with a Weekday Daytime Travel Charge Item row highlighted below the Weekday Daytime Charge Item, its Name, Number, Unit and Reference greyed out and a travel Price entered.](https://docs.astalty.com.au/assets/charge-item-set-travel-charge.png)

##

## Additional Information on Invoices

You can now include your business address and business phone number on invoices, making it easier to meet recipient requirements and avoid processing delays.

Some invoice recipients may require this information before they can process an invoice. If this applies to you, enable one or both of the new options: **Show address on invoices** and **Show business phone on invoices**. Once enabled, the selected details will automatically appear on all generated invoices.

![The Additional Information on Invoices section of the invoice settings, with Show address on invoices and Show business phone on invoices highlighted and unticked, and an arrow pointing to the Update button.](https://docs.astalty.com.au/assets/additional-information.png)

![A Tax Invoice PDF with the Business Phone and Address highlighted in the From section, below the ABN and Registration number.](https://docs.astalty.com.au/assets/additional-details-invoice-2.png)

## Missing Claims Handling When Applying NDIA Receipt Files

Applying receipt files is now more flexible and user-friendly when there are missing claims.

Previously, if a receipt (results) file contained claim references that didn't exist in the invoice batch, Astalty would block the process entirely with an error. This meant you couldn't proceed at all, without manually editing the file or resolving the discrepancy first.

With this update, Astalty now detects missing claim references upfront and presents a clear confirmation dialog. When you apply a results file and some claims can't be found in the batch, you'll see a **Missing Claims Warning** that lists the missing references and explains they'll be skipped. You can then choose to proceed and apply the file for all valid claims, or cancel and fix the file before continuing.

If you proceed, only the claims that exist in the batch are processed and allocated, while the missing ones are safely ignored. This change removes unnecessary blockers and makes it much easier to process valid claims without delays.

![The Missing Claims Warning dialog listing claim references from the results file that were not found in this invoice batch and will be skipped. It asks whether to proceed with the remaining claims, with Cancel and Proceed buttons.](https://docs.astalty.com.au/assets/missing-claims.png)

##

## No More Automatic Zoom on iOS Input Fields

We've improved the experience for users on iPhones and iPads when entering information into input fields.

Previously, iOS Safari would automatically zoom in when you tapped into certain fields, such as password or text inputs. This zooming was unexpected, especially during sign-in or other forms with multiple fields, as you had to keep zooming back out.

With this update, that automatic zoom has been disabled. Input fields now stay at the same scale when you tap into them, making forms smoother and more comfortable to use - particularly during login and authentication flows.