# How Do I Charge for Travel in Company Vehicles?

Source: https://docs.astalty.com.au/guide/scheduling/scheduling-faq/how-do-i-charge-for-travel-in-company-vehicles

> Charge Participants for kilometres in a company vehicle without reimbursing the worker.

Scheduling add-on - This feature requires the Scheduling add-on, which is available on Astalty Premium. See How to enable Scheduling.

## Overview

When a Support Worker uses a **company vehicle**, your billing arrangement may charge the Participant for kilometres without paying a worker kilometre allowance. Astalty stores charge and pay behaviour separately so you can record that setup.

Charging kilometres requires the matching Travel Charge Item on the support's Charge Item Set.

Astalty stores **charge behaviour** for Participant billing separately from **pay behaviour** for worker payment.

> **Ad-hoc travel? Set it at approval**
>
> For travel that wasn't scheduled on the shift, you can decide whether to charge the Participant and whether to pay the worker for kilometres when you approve it - no need to configure it in advance. See [Ad-hoc Travel Kilometre Pay and Charge](https://docs.astalty.com.au/guide/scheduling/shift-approvals#ad-hoc-travel-kilometre-pay-and-charge).

## Setting Up Travel in Company Vehicles

- **Create the Support**
  - Go to **Scheduling** and set up the support as normal.
  - Select the Participant(s).
- **Add the Travel**
  - Scroll down to the **Travel** section (**Group Travel** on a group support) and expand it.
  - Click **Add Travel**.
  - Choose the type of travel (e.g., *During Support*, *To Support*, or *From Support*).
- **Configure Pay and Charge Behaviours**
  - For **During Support** travel, set **Charge Behaviour** to **Kilometres only** and **Pay Behaviour** to **None**.

![The Travel section of a new support with a During Support row driven by Ken Kessler over 12 km, highlighting Charge Behaviour set to Kilometres only and Pay Behaviour set to None.](https://docs.astalty.com.au/assets/image2-1757999888.png)

- For **To Support** or **From Support** travel, one example is **Time & km** for Charge Behaviour and **Time only** for Pay Behaviour.

![The Travel section of a new support with a To Support row of 10 km and 15 minutes, highlighting Charge Behaviour set to Time & km and Pay Behaviour set to Time only.](https://docs.astalty.com.au/assets/image1-1757999781.png)

- Select the combination that matches the Participant's service agreement, the worker's employment arrangement, and your organisation's policy.
- **Save the Support**
  - Once your travel preferences are configured, scroll down and click **Create**.
  - The saved behaviours are used when Astalty creates travel charges and payroll work records. Review the actual distance and duration during shift approval.

## Video Overview 

The following video walks through the various charging and paying behaviours.

Video walkthrough: travel in company vehicles.