# Activities Source: https://docs.astalty.com.au/guide/scheduling/activities > Create and manage group activities with Participant limits and real-time capacity tracking. Scheduling add-on - This feature requires the Scheduling add-on, which is available on Astalty Premium. See How to enable Scheduling. ## Overview Use Activities to organise a group session that can run once or repeat. Set the event details and Participant capacity, then add Group Supports to individual occurrences or all future occurrences. ## Creating an Activity ### Open the Activities Section From **Scheduling**, select [Activities](https://app.astalty.com.au/scheduling/activities), then click **Create Activity**. ![The Scheduling side menu with an arrow to the highlighted Activities item below All Shifts, beside the weekly Schedule grouped by Support Worker.](https://docs.astalty.com.au/assets/image2-1757976313.png) ### Enter Activity Details - **Activity Name** - Give the activity a clear title. - **Start Time / End Time** - Set when the activity begins and ends. - **Timezone** - Select the activity's timezone when multi-timezone scheduling is enabled. Otherwise, Astalty uses your organisation's scheduling timezone. - **Activity Address** - Enter the location and any address details. - **Activity Details** - Add notes or instructions. - **Maximum Number of Participants** - Set the capacity that Astalty tracks as Participants are added. ![The Create Activity form with Activity Name, Start Time, End Time, Activity Address, Activity Details and Maximum Number of Participants filled in, and Repeat this Activity until ticked to repeat every 1 Week on Friday until 18/12/2026.](https://docs.astalty.com.au/assets/image4-1757976354.png) ### Set Recurrence (Optional) Turn on **Repeat this Activity until**, choose the end date, then set how often it repeats. Activities can repeat every set number of days or weeks. For a weekly recurrence, select the weekdays it should occur on. ### Create the Activity Once all details are entered, click **Create**. ## Adding Participants to a Group Activity ### Access the Activity Open **Activities** and select the activity you want to add supports to. ### Select an Activity Event Under **Activity Events**, choose the date and click **Add Support**. ![The Activity Events table listing weekly Friday events with Date, Start Time, End Time, Address and Capacity, with an arrow to the first event highlighted and its capacity showing 0/6.](https://docs.astalty.com.au/assets/image3-1757976412.png) ### Add Group Support Follow the [Adding a Group Shift](https://docs.astalty.com.au/guide/scheduling/adding-shifts/adding-a-group-shift) process. During setup: - Indicate whether this is a one-off support. - To add the support to the remaining occurrences, select **Also create support for all future events for this activity**. ![The Activity Details section of a group support showing the Activity and Event, with the unticked Also create support for all future events for this activity checkbox highlighted.](https://docs.astalty.com.au/assets/image5-1757976452.png) ### View the Activity and Capacity Once created, you can view the activity and all its scheduled instances. Capacity for each event is displayed under Activity Events. ![The Activity Events table with an arrow pointing to the Capacity column, where every weekly event shows a progress bar at 2/6.](https://docs.astalty.com.au/assets/image1-1757976478.png) Support Workers can review assigned activities in the app. ![The Schedule in the Support Worker app showing an Art and Craft Group shift for Aisha and Amelia, with the Art and Craft Group activity tag on the shift card highlighted.](https://docs.astalty.com.au/assets/image6-1757976497.jpg) ### Review an Individual Activity Event The **Timeframe** filter under **Activity Events** defaults to **Current**. Change it to **Ended** to find a past event. Each row shows its date, start and end times, address, and capacity. Select an event to open it. The event page shows its date, time, location, and capacity, followed by a table that groups its linked Supports by **Support Workers**, **Participants**, and **Time**. Select a row to open that Support. For a future event, select **Add Support** to add another Support or Group Support to that occurrence. ## Cloning Activities Clone an Activity to reuse an existing event's details, then change the fields needed for the new event. To do this, click **Actions** within the Activity and select **Clone Activity**. Complete the relevant fields, then click **Create**. ![An activity's Activity Details page with the Actions button highlighted and its menu open, and an arrow pointing to Clone Activity below Extend Activity.](https://docs.astalty.com.au/assets/clone-activity-1.png) ![The Create Activity form opened from Clone Activity and highlighted, with the existing activity's name, times, details, capacity of 6 and weekly Friday repeat filled in, the Activity Address field showing an Update button, and an arrow pointing to Create.](https://docs.astalty.com.au/assets/clone-activity-2.png) ## Extending Activities If you need to extend an **Activity** beyond its current end date, you can do so from the Activity's **Actions** menu. Select **Extend Activity**, choose the new end date, and click **Extend** to apply the change. Astalty will automatically carry over the supports from the previous event in the Activity series, saving schedulers from having to enter this information manually. ![An activity's Activity Details page with the Actions button highlighted and its menu open, and an arrow pointing to Extend Activity above Clone Activity.](https://docs.astalty.com.au/assets/extend-activity-1.png) ![The Extend Activity dialog showing the date the recurring activity currently ends, with the New End Date field highlighted and an arrow pointing to the Extend button.](https://docs.astalty.com.au/assets/extend-activity-2.png) ## Editing and Deleting Activities Open an Activity and select **Edit** to update its name, times, timezone, address, details, or capacity. These changes apply to the Activity's future events. Select **Delete** from the update drawer to delete all future events for the Activity. This cannot be undone. Existing Supports and Group Supports that were created from those events are retained. The Activities list includes a **Status** filter. Choose **Current** for active Activities or **Archived** for Activities that have been deleted. ## Editing and Deleting One Activity Event Use this workflow when one occurrence needs different times or a different location while the rest of the Activity stays unchanged. 1. Open the Activity and select the event under **Activity Events**. 2. Select **Actions > Edit**. 3. Update the **Start Time**, **End Time**, or **New Address**. 4. Turn on **Update all support times linked to this activity** if the linked Supports and Group Supports should move to the event's new times. Leave it off to change the Activity Event without changing their shift times. 5. Select **Update Activity Event**. To remove only that occurrence, open the same drawer and select **Delete**. Confirm **Delete Activity Event**. This cannot be undone, but the associated Supports and Group Supports are retained. ## Activity Documents Open an Activity and use the **Documents** card to keep files with the Activity rather than with one Participant or Support. 1. Select **Upload Documents**. 2. Choose the files to add and complete the upload. 3. Use the document table to open or delete a file when needed. ## Adding Participants After a Group Support has Ended If a Participant was not included in a group support linked to an activity, they can still be added after the support has ended. Updating Participants in the group support will automatically update the associated activity records. See [Adding Participants After a Group Support Has Ended](https://docs.astalty.com.au/guide/scheduling/adding-shifts/adding-a-group-shift#adding-participants-after-a-group-support-has-ended-before-invoice-or-timesheet-batching) for the full process. ## Creating an Activity Overview This video introduces Activities, including setting up a group and adding supports. Video walkthrough: creating an activity overview.