# Pay Groups Report

Source: https://docs.astalty.com.au/guide/reports/pay-groups-report

> View all your pay groups with their mapped pay items and assigned employees in one place.

> **Access to this report**
>
> Only the Account Owner, and Admins who have [**Can manage HR details for users**](https://docs.astalty.com.au/guide/roles-and-permissions#admin-permission-toggles) ticked, can open this report. It is off by default for other Admins.
>
> An Admin without Finance access won't see the report on the Reports page, but can still open it from its direct link.

Open [**Reports > Finance > Pay Groups**](https://app.astalty.com.au/reports/finance/pay-groups).

![The Reports page with Pay Groups entered in the Search reports box, showing the Pay Groups report under the Finance section.](https://docs.astalty.com.au/assets/pay-groups-report-list.png)

## Report Overview

The Pay Groups report shows all pay groups for your provider, sorted by name, together with the pay items mapped to each group and the employees assigned to it. Any employees who aren't assigned to a pay group appear in an **Unassigned** row at the bottom, making it easy to spot who still needs to be set up.

Employees are users who are active or have been invited. Deactivated users aren't listed in any group or in the **Unassigned** row.

For how to create and configure pay groups, see [Setup Pay Groups and Employees in Astalty](https://docs.astalty.com.au/guide/setup-pay-groups-and-employees-in-astalty).

![The Pay Groups Report with its table highlighted, listing each Pay Group with its number of Employees and Pay Items and an Unassigned row at the bottom, below the Manage pay groups and Expand All buttons.](https://docs.astalty.com.au/assets/pay-groups-report-overview.png)

## Report columns

Each row is a pay group, with:

- **Pay Group**: the name of the pay group (or **Unassigned** for employees without one).
- **Employees**: how many employees are assigned to it.
- **Pay Items**: how many pay items are mapped to it (a dash where none apply, such as the Unassigned row).

Pay items come from the payroll platform chosen in your scheduling settings: Xero, MYOB, Employment Hero, PayCat or QuickBooks Payroll. With no payroll platform chosen, every group shows a dash under **Pay Items**.

## Using the report

- **Search**: use the search box to find a pay group by its name, a mapped pay item, or an employee's name. Groups that match on a pay item or employee open automatically to show the matches.
- **Expand a group**: click the arrow on a row (or use **Expand All** / **Collapse All**) to see the pay group's mapped **pay items** and **assigned employees**.
- **Manage pay groups**: use the **Manage pay groups** button in the top-right to jump to the pay group settings and make changes.

## Employee actions

Expand a pay group to list its employees. Use the actions menu (three dots) next to an employee to:

- **View Employee**: open the employee's profile.
- **Edit HR Details**: update the employee's HR details without leaving the report.

![The Pay Groups Report with the Unassigned row expanded to list Unassigned Employees, and an employee's three-dot menu highlighted and open, showing View Employee and Edit HR Details.](https://docs.astalty.com.au/assets/pay-groups-report-actions.png)