# Participant Birthdays Report

Source: https://docs.astalty.com.au/guide/reports/participant-birthdays-report

> See today's, recent and upcoming Participant birthdays, and birthdays by month.

Open [**Reports > Participants > Participant Birthdays**](https://app.astalty.com.au/reports/participants/birthdays).

## Report Overview

This report shows whose birthday is today, who had a birthday in the past week, who has one in the next two weeks, and who has no date of birth recorded. A separate card lists everyone with a birthday in a month you choose.

Archived Participants are never included.

> **Whose birthdays you see**
>
> **Admins** and **Managers** see birthdays for all Participants. **Team Members** see only the Participants they are the Primary Coordinator for, or a Service Coordinator for on the Participant's current Plan. This applies even when a Team Member can access all Participants elsewhere in Astalty. **Support Workers** cannot open Reports.

"Today" and the current month follow your organisation's timezone.

![The Participant Birthdays report with the Birthdays today card for Monday 2 November naming the next birthday, above the Birthday timeline card listing four Participants under Past 7 days with the age they turned, a Today marker and the start of the Coming up section.](https://docs.astalty.com.au/assets/birthday-report-overview.png)

## Report Sections

Select a Participant's name anywhere in the report to open their profile.

### Birthdays Today

The card at the top of the report lists every Participant whose birthday is today, with their date of birth and the age they turn. When nobody has a birthday today, it names the next Participant with a birthday in the coming two weeks.

### Upcoming Birthdays

The **Coming up** section of the **Birthday timeline** card lists Participants with a birthday from tomorrow to 14 days ahead. They are grouped under **Later this week**, **Next week** and **In two weeks**, and each shows the age they are turning.

### Recent Birthdays

The **Past 7 days** section of the **Birthday timeline** card lists Participants whose birthday fell in the 7 days before today, with the age they turned.

### Missing Date of Birth

The **Missing date of birth** card lists Participants with no date of birth on their profile. They cannot appear anywhere else in the report until one is added. Click **Add birthday** to open the Participant's profile and add it.

### Birthdays by Month

The **Birthdays by Month** card lists every Participant with a birthday in the month you select, so you aren't limited to the next 2 weeks.

Use the month dropdown in the top right of the card to pick any month of the year. The card opens on the current month, and the list updates as soon as you choose a different one.

![The Participant Birthdays report scrolled down to the highlighted Birthdays by Month card, with November selected in the month dropdown at the top right and nine Participants listed by Name with their Birthday, from 1st November to 27th November.](https://docs.astalty.com.au/assets/participant-birthdays-report-birthdays-by-month-guide.png)

Results are ordered by the day of the month, then alphabetically by name, and show the day and month of the birthday (for example, *3rd January*) rather than the year or age. Select a Participant's name to open their profile.

> This card follows the same access rules as the rest of the report, so Team Members only see their own Participants. Archived Participants aren't included.