# Employment Details Report

Source: https://docs.astalty.com.au/guide/reports/employment-details-report

> View current employment details for your whole team in one place, including any staff who are missing them.

Scheduling add-on - This feature requires the Scheduling add-on, which is available on Astalty Premium. See How to enable Scheduling.

> **Access to this report**
>
> Admins need **Can manage HR details for users** to open this report and edit employment details from it. The Account Owner always has it. For other Admins it is off by default and is switched on per user under **Available Permission Changes** on their permissions page. Auditors can also open the report, limited to the staff they have been given access to, and can't edit from it.

Open [**Reports > Team > Employment Details**](https://app.astalty.com.au/reports/team/employment-contracts).

![The Reports page on the Team tab, with the Employment Details report highlighted, described as View current Employment Details for your team, including users who are missing them.](https://docs.astalty.com.au/assets/employment-details-report-list.png)

## Report Overview

The Employment Details report lists every user who is not deactivated, including restricted and invited users, with their current employment details. Use it to find people whose employment details are missing. Every user appears on one page. For background, see [Staff Contracted Hours](https://docs.astalty.com.au/guide/scheduling/setup/workers/staff-contracted-hours).

Each user appears once, with one of three statuses:

| Status      | Meaning                                                                                                                              | Details shown                     |
| ----------- | ------------------------------------------------------------------------------------------------------------------------------------ | --------------------------------- |
| **Active**  | A set of employment details covers today: its start date is today or earlier, and its end date is today or later, or blank.          | The details covering today.       |
| **Expired** | No details cover today, but at least one set has ended.                                                                              | The set that ended most recently. |
| **Missing** | No details cover today and none have ended. A user whose only details start in the future is also **Missing** until that start date. | None.                             |

![The Employment Details Report with a search field, a filter button, and a table of users showing Status, User, Role, Employment Basis, Weekly Hours, Hourly Rate, SCHADS, Start Date and End Date, with every visible user marked Active.](https://docs.astalty.com.au/assets/employment-details-report-overview.png)

## Report columns

- **Status** - **Active**, **Expired** or **Missing**, as above.
- **User** - the staff member's name.
- **Role** - the user's role in Astalty.
- **Employment Basis** - Full Time, Part Time, or Casual.
- **Weekly Hours** - the contracted weekly hours.
- **Hourly Rate** - the base hourly rate, or a dash where the details have no base rate.
- **SCHADS** - the SCHADS classification recorded on the details.
- **Start Date** - the start date of the details shown.
- **End Date** - the end date, or **Ongoing** where no end date is set.

Where a user is **Missing**, these columns show a dash (-). The table is sorted by **User** by default. Click **Status**, **User**, **Role**, **Employment Basis**, **Hourly Rate**, **Start Date** or **End Date** to sort by that column. **Weekly Hours** and **SCHADS** can't be sorted.

## Search and filters

Use the **search** box to find a staff member by name, or the **filter** (funnel) icon to narrow the list by:

- **Status** - Active, Expired, or Missing.
- **Role** - Admin, Manager, Team Member, or Support Worker.
- **Rosterable** - whether the user can be scheduled for supports (Yes/No).
- **Employment Basis** - Full Time, Part Time, or Casual.
- **SCHADS Classification** - one or more of your configured SCHADS classifications.
- **End Date** - **Ending in 30 days** or **Ending in 90 days** shows details that end between today and that many days from today, inclusive. **Ongoing** shows details with no end date.
- **Missing Data** - users whose details have no **Pay rate** and/or no **SCHADS classification**.
- **First Aid Allowance** - whether the user is entitled to the first aid allowance (Yes/No).
- **Laundry Allowance** - whether the user is entitled to the laundry allowance (Yes/No).

Every filter except **Status**, **Role** and **Rosterable** checks the details shown in the row, so it only ever matches **Active** or **Expired** users. To find users with no details at all, filter **Status** by **Missing**.

![The Employment Details Report with the Filter button highlighted and its menu open, listing Status, Role, Rosterable, Employment Basis, SCHADS Classification, End Date, Missing Data, First Aid Allowance and Laundry Allowance.](https://docs.astalty.com.au/assets/employment-details-filters.png)

## Actions

Use the actions menu (three dots) on each row to:

- **Edit current employment details** - update the active details. Shown for **Active** users.
- **Add employment details** - record details for a **Missing** user.
- **Add new employment details** - add a new set for an **Expired** user.
- **View user** - open the staff member's profile.

![The Employment Details Report with the three-dot menu on an Active user's row highlighted and open, showing Edit current employment details and View user.](https://docs.astalty.com.au/assets/employment-details-actions.png)

## Checking Other Awards and Rate Changes

The **SCHADS** column and **SCHADS Classification** filter are specific to SCHADS. A blank value there does not establish that a Nurses, Aged Care or Health Professionals contract is incomplete. Open the worker's employment details to review the appropriate award and classification.

Use [Maintaining Award Rates](https://docs.astalty.com.au/guide/scheduling/setup/workers/staff-contracted-hours#maintaining-award-rates) to check saved base rates after a rate change. This report is not a comparison against every current award minimum.