# Billable Charges Report Source: https://docs.astalty.com.au/guide/reports/billable-charges-report > Review all billable charges across your account. Open [**Reports > Finance > Billable Charges**](https://app.astalty.com.au/reports/finance/billable-charges). You need Finance access. To see only the charges on your own Tasks, use the [My Billable Charges Report](https://docs.astalty.com.au/guide/reports/my-billable-charges-report). ## Report Overview This report lists every billable charge for your Participants whose date falls in the selected range, one row per charge, across all Participants. It opens on the current week, Monday to Sunday. Only charges marked billable and linked to a Participant are listed. Until you set the **Invoiced Status** filter, the report shows charges that are ready to invoice or already invoiced, and leaves out **Draft** charges. A voided charge appears again as not invoiced, because voiding takes it off its invoice. See the [Voided Charges Report](https://docs.astalty.com.au/guide/reports/voided-charges-report) for the voided record. Two totals show above the table for everything the filters match, not just the current page: - **Total Billable Hours**: the total quantity of charges whose Charge Item is charged by the hour. - **Total Billable Charges**: the total of the **Total Cost** column. > **Looking for what was outstanding at a point in time?** > > This report shows what's currently due. To see what was still owed to you **as at a past date**, grouped by payee and aged by how overdue it was, use the [Aged Receivables Report](https://docs.astalty.com.au/guide/reports/aged-receivables-report). ![The Billable Charges Report for the Date 2 - 8 Nov 2026, with Total Billable Hours of 17 and Total Billable Charges of $1,856.66, above a table of charges showing Date, Source, Type, Participant, Team Member, Charge Item, Quantity, Unit, Unit Cost, Total Cost and Due.](https://docs.astalty.com.au/assets/cleanshot-2023-12-26-at-13.34.19@2x.png) ## Report Columns Rows are sorted by **Date**, oldest first. Click a column heading to sort by it instead. ### Date The date the charge's service was delivered. For a support charge, Astalty uses the support's timezone, so a support near midnight stays on the local day it was scheduled for. The date range filter compares against this date. ### Source Where the charge came from: **Task**, **Support** or **Direct**. This column appears only if you have Scheduling. ### Type How this charge is managed: **NDIA**, **Plan**, **Self** or **Unknown**. Once a charge is invoiced, this is the type it was invoiced under. Before then, it comes from the Participant's Plan covering the charge date and the service that includes the Charge Item. **Unknown** means no such Plan service was found. ### Participant The Participant this Charge relates to. ### Team Member The user the Task is assigned to. This is blank for support and direct charges. ### Charge Item The Charge Item used for this charge. ### Quantity The quantity of the charge. ### Unit The units for the Charge Item used. ### Unit Cost The unit price charged. This is the price saved on the charge, or the Charge Item's price when the charge has none. ### Total Cost The total cost of the charge: quantity multiplied by unit cost, adjusted for any group support ratio, or the total entered when the charge's total was overridden. Amounts include GST on any Charge Item that attracts GST. ### Due How much of the charge has not yet been paid: **Total Cost** less the payments allocated to it. ### Invoice The invoice number for an invoiced charge. This column is hidden when you first open the report. Use the table's column settings to show it when you need to cross-reference charges with invoices. Use the actions menu on a row to open the charge's source with **View Task**, **View Support** or **View Direct Charge**. ## Filters The **Date** range is always applied and both dates are included. It defaults to the current week, Monday to Sunday. Every other filter is off until you add it. ![The Billable Charges Report with the + button next to the Date filter highlighted and an arrow pointing to its menu: a Filter by search above a scrolling list that starts Region, Team, Quantity, Invoiced Status, Charge Source, Activity, Team Member and Charge Item.](https://docs.astalty.com.au/assets/billable-charges-report-1-1764302165.png) ### Region Filter by one or more [Regions](https://docs.astalty.com.au/guide/settings/regions). A charge matches when its Participant, the Task's assigned user or its site is in the Region. Choose **Unassigned** to match charges where any of those is in no Region. This filter appears when Regions are enabled. ### Team Filter by one or more Teams, matching the user each Task is assigned to. Support and direct charges have no assigned user, so they drop out when this filter is set. See [Teams](https://docs.astalty.com.au/guide/settings/users-settings/teams) for setup. ### Quantity Enter a unit quantity, such as `0.5`, `1` or `30`. ### Invoiced Status Choose one of: - **Invoiced**: charges on an invoice. - **Not invoiced**: charges not yet on an invoice, excluding Draft charges. - **Draft**: charges on supports whose shifts haven't been fully reviewed yet. This option appears only if you have Scheduling. ### Charge Source Choose from **Task**, **Support** or **Direct**. This filter appears only if you have Scheduling. ### Activity Filter by one or more Activities. This filter appears only if you have Scheduling. ### Team Member Filter by one or more users. This matches the user each Task is assigned to, so support and direct charges drop out when this filter is set. ### Charge Item Filter by one or more Charge Items. ### Charge Item Set **Charge Item Set** shows charges created from the selected Charge Item Sets. It appears only when Scheduling is enabled. ### Participant Filter by one or more Participants. ### Site Filter by one or more sites. This filter appears only if you have Scheduling. ### Invoice Batch Filter by one or more Invoice Batches. While this filter is set, the **Date** range is ignored and every charge in the chosen batches is listed. ### Claim Type Choose from **Cancellation**, **Direct Service**, **Irregular SIL Supports**, **NDIA Required Report**, **Non-Face-to-Face Services**, **Provider Travel** or **Telehealth Supports**. Charges with no claim type count as **Direct Service**. ### Management Type Choose from **NDIA**, **Plan**, **Self Managed** or **Unknown**, using the same rule as the **Type** column. ### Days of Week Filter by one or more days of the week. The day is worked out in your organisation's timezone. ## Exporting to CSV **Export CSV** exports every charge matching the report's current filters - not just the page on screen - as a CSV with one row per charge. Exporting needs the Exports module on your account, and by default only Admins can export. 1. Set the **Date** range and any filters the export should cover. 2. Click **Export CSV**, then **Create export**. 3. Download the file from the [Exports](https://app.astalty.com.au/exports) page once it's ready. ![The Billable Charges Report with the Export CSV button at the top right, above the totals and the table](https://docs.astalty.com.au/assets/billable-charges-report-export-csv-button-guide.png) ![The Export billable charges dialog, with Cancel and Create export buttons](https://docs.astalty.com.au/assets/billable-charges-report-export-csv-dialog-guide.png) The CSV carries the report columns, including **Invoice**, whether or not that column is visible in the table. If your organisation requires a reason for exports, enter one of at least 10 characters before creating the export. For a version grouped by Team Member and Charge Item rather than one row per charge, use the [Team Billable Export](https://docs.astalty.com.au/guide/exports/team-billable-export). > **Date ranges are capped at 366 days** > > A range longer than 366 days can't be exported, and **Create export** stays disabled until you > narrow it. The cap doesn't apply when you filter by **Invoice Batch**.