# Team Member Birthday Notification

Source: https://docs.astalty.com.au/guide/notifications/team-member-notifications

> Get email or in-app reminders when a team member's birthday is coming up.

## Overview

Create a [Team Member Birthday Notification](https://app.astalty.com.au/notifications/team-member-birthdays) to remind selected people before or on a team member's birthday. Astalty can send the reminder by email, within Astalty, or both. Find **Birthdays** in the **Team** group on [Notifications](https://app.astalty.com.au/notifications).

Birthdays come from the **Date of birth** on each user's profile, so users without one are never included, and deactivated users are skipped. Only Admins can manage these notifications. This can't be changed per user.

![The Notifications page with the Birthdays row highlighted in the Team section, between User Records and Staff Milestones. Its description reads Send an alert when a Team Member's birthday is coming up.](https://docs.astalty.com.au/assets/tb-guide.png)

## Creating a Team Birthday Notification

On the Team Member Birthday Notifications page, click **Create Notification**. A new notification starts at 7 days before, with **Within Astalty** and **Email** both ticked.

![The Team Member Birthday Notifications page with no notifications yet, and an arrow pointing to the Create Notification button at the top right.](https://docs.astalty.com.au/assets/tb1.png)

![The Create Team Member Birthday Notification drawer with Period 7 and Period unit days before, above the Notification email section and its Email Preview headed Upcoming Birthday.](https://docs.astalty.com.au/assets/tb.05.png)

### Selecting the Notification Period

Enter the **Period** (1 to 365) and choose **on the day**, **days before** or **weeks before** the birthday. The **Period** field is disabled for **on the day**.

Astalty checks once a day, at about 9:30am Brisbane time. In a year that isn't a leap year, a 29 February birthday is treated as falling on 28 February.

![The Create Team Member Birthday Notification drawer with Period set to 7 and the Period unit drop-down open, listing on the day, days before and weeks before.](https://docs.astalty.com.au/assets/tb2.png)

### Notification Email Content

Following the time period, write any content you'd like added to the email. The **Email Preview** shows the standard message your content sits under.

The email subject is **Birthday Notification for** followed by the team member's name, and the email has a **View User** button. The in-app notification is titled **Birthday Notification** and links to their profile.

![The Create Team Member Birthday Notification drawer with the Notification email section highlighted: an Email Preview headed Upcoming Birthday, an empty editor for your own content, and the standard sign-off from Astalty.](https://docs.astalty.com.au/assets/tb3.png)

### Notification Recipients

Select at least one recipient: one or more [User Groups](https://docs.astalty.com.au/guide/settings/users-settings/user-groups), or individual **Users**. Every group is offered, including **Support Worker** and **All Users**.

![The Notification recipients section of the Create Team Member Birthday Notification drawer, with the User Groups drop-down open listing Admin, All Users, Manager, NSW Team and QLD Team with their member counts.](https://docs.astalty.com.au/assets/tb4.png)

![The Notification recipients section of the Create Team Member Birthday Notification drawer, with the Users drop-down open showing a search box and users such as Liam Bennett, John Smith and Sally Jones.](https://docs.astalty.com.au/assets/tb5.png)

### Notification Type

Choose how the notification is sent: **Email**, **Within Astalty**, or both. At least one is required.

![The Create Team Member Birthday Notification drawer with Within Astalty and Email both ticked and highlighted under Notification methods.](https://docs.astalty.com.au/assets/tb6.png)

## Editing a Team Member Birthday Notification

The list shows each notification's timing under **When**, its **Delivery** methods and its **Recipients**. Click a row, or click the 3 dots to the right of the entry and select **Edit**, to open the notification. The same menu has **Clone**, to start a new notification from this one, and **Delete**.

![The Team Member Birthday Notifications list with one notification set to 7 days before the Team Member's birthday, with in-app and email delivery icons and five recipients: Helena Grimes, Tom Whitfield, Alice Nguyen, Marcus Doyle and Nadia Whitfield. Markers show the three dot menu, 1, and its Edit option, 2, above Clone and Delete.](https://docs.astalty.com.au/assets/tb7.png)