# Participant Risk Review Notification

Source: https://docs.astalty.com.au/guide/notifications/participant-risk-review-notification

> Get timely alerts when a Participant risk is due for review so risks stay current.

Astalty Premium - This feature is part of the Astalty Premium plan. See What Premium includes.

## Overview

Create Participant Risk Review Notifications to remind selected people before, on or after a Risk's review due date.

To manage [Participant Risk Review Notifications](https://app.astalty.com.au/notifications/participant-risk-review), head to the [Notifications](https://app.astalty.com.au/notifications) page in the main menu and click **Participant Risk Review** in the **Participants** group.

Only Admins can manage these notifications. This can't be changed per user.

![The Notifications page scrolled to the Participants group, with numbered markers on Notifications in the main menu and the Participant Risk Review row.](https://docs.astalty.com.au/assets/risk-review-1-guide.png)

## Creating a Participant Risk Review Notification

Click **Create Notification**. A new notification is set to 1 week before the review date, with **Primary Coordinator**, **Service Coordinator**, **Within Astalty** and **Email** all ticked.

![The Participant Risk Review Notifications page with no notifications yet, and an orange box and arrow on the Create Notification button at the top right.](https://docs.astalty.com.au/assets/risk-review-2.png)

### Notification Settings

Choose when to receive the Notification by entering a number in **Notification timeframe** and selecting a timing option from the **Period** drop-down. The number can be from 1 to 365.

![The Create Participant Risk Review Notification form with Notification timeframe set to 1 and the Period drop-down open, listing On the day, Days before, Weeks before, Days after and Weeks after, with Weeks before selected.](https://docs.astalty.com.au/assets/risk-review-3.png)

The following timing options are available:

- **On the day**: sends the reminder on the day the Risk is due for review. The number field is not used for this option.
- **Days before**: sends the reminder the entered number of days before the review due date.
- **Weeks before**: sends the reminder the entered number of weeks before the review due date.
- **Days after**: sends the reminder the entered number of days **after** the review due date.
- **Weeks after**: sends the reminder the entered number of weeks **after** the review due date.

The **Days after** and **Weeks after** options let you chase up Risks that have already slipped past their review due date, alongside the existing "before" reminders. For example, you could send one reminder 1 week before a review is due, and another 3 days after it becomes overdue if it still hasn't been reviewed.

You can create multiple Notifications with different timing options to build up a reminder schedule that suits your team.

A Risk's review due date is worked out from its review frequency, counted from the date it was last reviewed (or the date it was added, if it has never been reviewed). Astalty checks once a day, at about 9am Brisbane time, and sends each reminder once, on the day that matches your timing. Archived Risks, and Risks for archived Participants, are skipped.

> **Overdue reminder wording**
>
> When a reminder is sent **after** the review due date, the wording changes to make the urgency clear. The email subject becomes **"Risk overdue for review"** (followed by the Risk title) and the message explains how long ago the review was due - for example, "was due for review on 01/07/2026 (2 weeks ago)". Reminders sent on or before the due date use the standard **"Risk due for review"** wording.

### Notification Email Content

Add optional instructions for what recipients should do when a Risk is due for review. This content appears in the email only.

![The Create Participant Risk Review Notification form with the Notification email content section highlighted, showing an empty text editor with a formatting toolbar.](https://docs.astalty.com.au/assets/risk-review-4.png)

### Notification Recipients

Select at least one recipient. **Service Coordinator** notifies the coordinator of each Service on the Participant's current plan.

#### User Groups

Select one or more [User Groups](https://docs.astalty.com.au/guide/settings/users-settings/user-groups). **Support Worker** and **All Users** are not available here.

#### Users

Select individual users who should receive the notification.

![The Notification recipients section with Primary Coordinator and Service Coordinator ticked, above empty User Groups and Users drop-downs.](https://docs.astalty.com.au/assets/risk-review-5.png)

### Notification Methods

Select at least one method.

#### Within Astalty

Recipients get an in-app notification.

#### Email

Recipients get an email.

## Finalising Your Notification

Select **Add Notification** to save it.

Each saved notification is listed with its timing under **When**, its **Delivery** methods and its **Recipients**. Click a row to edit it, or use its actions menu to **Edit**, **Clone** or **Delete** it.