# Activities Ending Soon Notifications

Source: https://docs.astalty.com.au/guide/notifications/activities-ending-soon-notifications

> Get alerted before an activity reaches its end date, so you can extend it or plan what follows.

Scheduling add-on - This feature requires the Scheduling add-on, which is available on Astalty Premium. See How to enable Scheduling.

## Overview

The [Activities Ending Soon](https://app.astalty.com.au/notifications/activity-end) notification alerts your team a set number of weeks before a recurring [activity](https://docs.astalty.com.au/guide/scheduling/activities) reaches its end date.

Activities group shifts under a shared program, such as a day service, a group outing or a term of sessions. A recurring activity repeats until the date set in **Repeat this Activity until**. This notification gives you warning while there is still time to extend the activity or plan what replaces it.

Only Admins can manage these notifications. This can't be changed per user.

## Setting Up the Notification

1. Go to **Notifications** from the left-hand menu.
2. Under the **Activities** group, select [Activities Ending Soon](https://app.astalty.com.au/notifications/activity-end).
3. Click **Create Notification**.
4. Under **Notification timeframe**, set how many **Weeks** ahead of the end date the alert should be sent. The default is 1 week.
5. Under **Notification recipients**, add the **User Groups** or individual **Users** who should be told. You need at least one recipient. The **All Users** and **Support Worker** groups aren't offered.
6. Under **Notification methods**, choose **Within Astalty**, **Email**, or both. Both are ticked by default.
7. Click **Add Notification** to save.

> **This timeframe is in weeks only**
>
> Unlike most notifications, the Activities Ending Soon timeframe is a plain number of **weeks**. There is no Days or Months option.

## Managing the Notification

Use the actions menu on a notification to **Edit**, **Clone** or **Delete** it. You can add several notifications, for example one 4 weeks ahead for planning and another 1 week ahead as a final check.

## Things to keep in mind

- **Only recurring activities with an end date trigger this.** The alert is driven by the activity's recurrence, so a one-off activity never fires it.
- Astalty checks once a day at 9am Brisbane time (AEST). The alert is sent once, on the day that is exactly your chosen number of weeks before the recurrence end date. It is not repeated on later days.
- The timing is measured from the activity's recurrence end date, not from the last shift scheduled against it.
- If you extend an activity after the alert has been sent, you are alerted again when the new end date comes within range.
- Extending an activity is done on the activity itself. See [Activities](https://docs.astalty.com.au/guide/scheduling/activities).
- Deactivated users are skipped, even if they are in a selected group.