# User Records Export

Source: https://docs.astalty.com.au/guide/exports/user-records-export

> Download a CSV of all user records across your team, including any missing required records.

The User Records export lets you download a CSV of all user records across your team, including any required records that are missing.

Astalty Premium - This feature is part of the Astalty Premium plan. See What Premium includes.

## Finding the User Records export

Open [**Exports**](https://app.astalty.com.au/exports), select **Create Export**, then select **User Records** under **Users**.

![The Create Export page on the Users tab, with the User Records export highlighted between All Users and Qualifications Compliance.](https://docs.astalty.com.au/assets/user-records-export-create-export.png)

## Creating the export

On the User Records Export page, select **Create Export**. The export includes users you can view, except deactivated users. It includes their current, expired, awaiting verification, declined, and archived records, plus required records that are missing. An expired record shows as **Superseded** instead of **Expired** when the user has since added a current record of the same type with its own expiry date, the same as in the [User Records Report](https://docs.astalty.com.au/guide/reports/user-records-report).

If Regions are enabled, you can optionally narrow the export by one or more [Regions](https://docs.astalty.com.au/guide/settings/regions). You can also include users who are **Unassigned**. Leave the filter blank to include users from every Region.

![The User Records Export page with an optional Regions field and the Create Export button highlighted.](https://docs.astalty.com.au/assets/user-records-export-page.png)

## Downloading the export

When the export is ready it will appear on the [Exports](https://app.astalty.com.au/exports) page where you can click on **Download** to save it to your device.

![The Exports page with a Completed User Records Export at the top of the list and its Download button highlighted.](https://docs.astalty.com.au/assets/user-records-export-download.png)

> **Export taking longer than expected?**
>
> All exports run in the background. If the export takes at least 20 seconds to become ready, Astalty also emails you. Download it from the Exports page.

## Exported fields

The CSV file contains the following columns:

- **Status**: the record's current status, including Current, Expired, Superseded, Missing, Awaiting Verification, Declined, or Archived
- **User** - the user's full name
- **Record Type** - the name of the record type
- **Issue Date** - when the record was issued (blank for missing records)
- **Expiry Date** - when the record expires (blank for missing or non-expiring records)

![A sample User Records spreadsheet with Status, User, Record Type, Issue Date and Expiry Date columns. Statuses include Current, Missing and Awaiting Verification, and the Missing rows have blank dates.](https://docs.astalty.com.au/assets/user-records-export-example.png)

> **Missing records are included**
>
> If a record type is marked as required (globally or for a user group) and a user does not have a current record of that type, it will appear in the export with a status of **Missing**. This helps you quickly identify compliance gaps.

> **Looking for records that block rostering?**
>
> This export covers **all** user records. If you've set up [Required Qualifications](https://docs.astalty.com.au/guide/settings/users-settings/qualifications) - records a worker must hold before they can be rostered - the [Qualifications Compliance Export](https://docs.astalty.com.au/guide/exports/qualifications-compliance-export) covers just those, with the reason each one is unmet.