# Site Records Export

Source: https://docs.astalty.com.au/guide/exports/site-records-export

> Export all Site Records and missing required Record Types as a CSV.

Scheduling add-on - This feature requires the Scheduling add-on, which is available on Astalty Premium. See How to enable Scheduling.

The Site Records Export produces a CSV of records across every Site. It also includes a **Missing** row when a required Record Type has no current Record for a Site.

## Finding the Site Records Export

Open [Exports](https://app.astalty.com.au/exports), select **Create Export**, then select **Site Records** under **Sites**. You can also open [Create Site Records export](https://app.astalty.com.au/exports/create/site-records).

## Creating the Export

This export has no Site, Record Type, Status, or date filters. It covers all Sites and their Records. If your organisation requires an export reason, complete **Reason**, then select **Create Export**.

When the CSV is ready it appears on the [Exports](https://app.astalty.com.au/exports) page. Select **Download** to save it.

> **Export taking longer than expected?**
>
> All exports run in the background. If the export takes at least 20 seconds to become ready, Astalty also emails you. Download it from the Exports page.

## Which Rows Are Included

Every stored Site Record produces a row with its current status:

- **Current** - active and not expired
- **Expired** - past its expiry date where the Record Type tracks expiry
- **Archived** - archived in Astalty

Astalty also checks every required Record Type for every Site. If that type has no current Record, the export adds a **Missing** row. An expired or archived Record can therefore appear alongside a Missing row for the same Site and Record Type. Archived Sites and archived required Record Types are included too, so an archived Site can still produce **Missing** rows.

Rows are ordered by Site name.

## Exported Fields

- **Status**
- **Site**
- **Site Manager**
- **Record Type**
- **Issue Date** - `yyyy-mm-dd`, blank for a Missing row or when no date was recorded
- **Expiry Date** - `yyyy-mm-dd`, blank for a Missing row or when no expiry was recorded

The CSV does not include the Record name, reference number, or attached Documents. See [Site Records](https://docs.astalty.com.au/guide/site-records) to review and manage those details in Astalty.