# Participants Export

Source: https://docs.astalty.com.au/guide/exports/participants-export

> Download primary details for all Participants as a CSV for reporting and analysis.

The Participants Export downloads primary details for all active and archived Participants as a CSV.

## Creating an Export

1. Open [**Exports**](https://app.astalty.com.au/exports) and select **Create Export**.
2. Under **Participants**, select **Participants**.
3. Turn on **Exclude archived Participants** if you only need active Participants. It is off by default.
4. Select **Create Export**.

![The Participants Export page with the unticked Exclude archived Participants checkbox highlighted under Export options, and an arrow pointing to Create Export.](https://docs.astalty.com.au/assets/export-active-2.png)

## Downloading the Export

When the file is ready, return to [**Exports**](https://app.astalty.com.au/exports) and select **Download**.

> **Export taking longer than expected?**
>
> All exports run in the background. If the export takes at least 20 seconds to become ready, Astalty also emails you. Download it from the Exports page.

## Exported Fields

The CSV includes:

- First Name
- Middle Name
- Last Name
- Preferred Name
- NDIS Number
- Aged Care ID
- Primary Coordinator
- Primary Coordinator Email
- Current Plan Start Date
- Current Plan End Date
- Plan Manager
- Plan Manager Invoice Email
- Self Managed Invoice Email
- Primary Contact
- Primary Contact Email
- Primary Contact Mobile
- Primary Contact Phone
- Emergency Contact
- Emergency Contact Email
- Emergency Contact Mobile
- Emergency Contact Phone
- Phone
- Mobile
- Email
- Date of Birth
- Age
- Gender
- Sex
- Ethnicity
- Pronouns
- Preferred Language
- Preferred Way to Sign Documents
- Primary Diagnosis
- Secondary Diagnosis
- Medicare Number
- Centrelink Number
- External ID
- Checkin Period
- Last Checkin
- Checkin Status
- Tags
- Address
- Address 1
- Address 2
- Address 3
- Suburb
- Postcode
- State
- Country
- Commencement Date
- Date Created
- Date Archived
- Exit Date
- Exit Reason
- Exit Details
- UUID

> **Finding Participants with an exit date who aren't archived yet**
>
> **Exit Date** and **Exit Reason** are included for every Participant in the export, not just archived ones. Because a [Service exit date can be recorded on a Participant's profile](https://docs.astalty.com.au/guide/participants/archiving-restoring-participants) without archiving them, you can use this export to identify Participants who have an exit date but are still active. Filter the CSV for rows that have an **Exit Date** but an empty **Date Archived**.