# Participant Records Export

Source: https://docs.astalty.com.au/guide/exports/participant-records-export

> Export all Participant records and their details for compliance.

Astalty Premium - This feature is part of the Astalty Premium plan. See What Premium includes.

The Participant Records Export creates a CSV of records for active Participants, including rows for required records that are missing.

## Finding the Participant Records Export

Head to the [Exports](https://app.astalty.com.au/exports) page, click **Create Export**, and select **Participant Records** under **Participants**, or go directly to [Create Participant Records Export](https://app.astalty.com.au/exports/create/participant-records).

![The Create Export page with the Participant Records row, Export Participant Records, highlighted in the Participants group.](https://docs.astalty.com.au/assets/participant-records-export.png)

## Creating an export of Participant Records

If Regions are enabled, you can filter by one or more **Regions** or select **Unassigned**. Leave the filter blank to include Participants from every Region. Select **Create Export** when ready.

The export includes records for Participants assigned to you, or all Participants when your access allows it. Archived Participants are excluded. A missing row is added when a Participant lacks a current record that is required globally, by one of their Participant Tags, or by a current Service. An expired record is written as **Superseded** instead of **Expired** when a new, current Participant record of the same type is added with its own expiry date, on the same Plan Service if the expired record is attached to one, the same as in the [Participant Records Report](https://docs.astalty.com.au/guide/reports/participant-records-report).

![The Participant Records Export page, which generates an export of all Participant records, with the optional Regions field and an arrow pointing to the highlighted Create Export button.](https://docs.astalty.com.au/assets/participant-records-export-2.png)

## Downloading the Export

When the export is ready it will appear on the [Exports](https://app.astalty.com.au/exports) page where you can click on **Download** to save it to your device.

> **Export taking longer than expected?**
>
> All exports run in the background. If the export takes at least 20 seconds to become ready, Astalty also emails you. Download it from the Exports page.

## Exported Fields

The CSV contains these columns:

- Status
- Participant
- Coordinator
- Record Type
- Issue Date
- Expiry Date
- Signature Status

Dates use `YYYY-MM-DD`. Missing records have blank issue, expiry, and signature fields.

The CSV also includes **Service** and **Exemption Reason**. A service-required row names the Service. An exempt requirement has **Exempt** as its Status and records the exemption reason, followed by the name of the person who set it in brackets when available.