# Form Submissions Export

Source: https://docs.astalty.com.au/guide/exports/form-submissions-export

> Bulk export submissions for a form as an Excel spreadsheet or as PDF documents bundled into a ZIP.

Astalty Premium - This feature is part of the Astalty Premium plan. See What Premium includes.

You can bulk export submissions for one form as a spreadsheet with one row per submission, or as PDF documents with one PDF per submission bundled into a ZIP.

> **Exporting a single submission**
>
> To export just one submission, open it and use **Actions → Export as PDF**. See [Exporting Individual Form Submissions to a PDF](https://docs.astalty.com.au/guide/forms/manage-forms/submissions#exporting-individual-form-submissions-to-a-pdf).

## Finding the Form Submissions Export

Open [**Exports**](https://app.astalty.com.au/exports), select **Create Export**, then select **Form Submissions** under **Forms**.

![The Create Export page scrolled to the Forms group, with the Form Submissions row, Export a list of submissions from your forms, highlighted.](https://docs.astalty.com.au/assets/form-sumbmissions.png)

## Creating the Export

Once you're in the Form Submissions Export, use the **Export Filters** to choose what's included:

- **Select a Form** is required. Pick the form whose submissions you want to export.
- **From** and **To** optionally limit the export by the submission date.

### Export Format

Under **Export Format**, choose **Excel** or **PDF**:

- **Excel** creates an Excel workbook (`.xlsx`) containing the fields assigned to the form, with one row per submission.
- **PDF** creates a formatted PDF for each submission. When more than one submission is included, the PDFs are bundled into a ZIP file.

![The Form Submissions Export page with the Export Format section highlighted, showing Excel selected and PDF unselected, below the Select a Form, From and To filters.](https://docs.astalty.com.au/assets/form-submissions-export-format.png)

### Export Options

- **Exclude archived submissions** is off by default. Turn it on to leave archived submissions out.
- **Exclude staff surnames** is available for PDF and is off by default. When selected, staff names are abbreviated to a first name and last initial.

When you are ready, select **Create Export**.

![The Form Submissions Export page with the Select a Form, From and To filters and the Exclude archived submissions checkbox highlighted, Excel selected under Export Format, and an arrow to Create Export.](https://docs.astalty.com.au/assets/form-submissions-export1.png)

## Downloading the Export

When the export is ready it will appear on the [Exports](https://app.astalty.com.au/exports) page where you can click **Download** to save it to your device.

> **Export taking longer than expected?**
>
> All exports run in the background. If the export takes at least 20 seconds to become ready, Astalty also emails you. Download it from the Exports page.

## Exported Fields

The spreadsheet uses the labels of the selected form's non-static fields as its columns, in form order. Repeated answers are joined with commas, and unanswered fields are blank. The PDF export uses the same formatted layout as exporting a submission individually.