# Creating an Event Using the Outlook Calendar Integration

Source: https://docs.astalty.com.au/guide/calendar/using-the-calendar/creating-an-event-using-the-outlook-calendar-integration

> Create events after connecting your Outlook Calendar.

Astalty Premium - This feature is part of the Astalty Premium plan. See What Premium includes.

Once an Outlook calendar is your **Main External Calendar**, the events you create in Astalty are sent to it, and you can invite attendees and add a Microsoft Teams meeting.

## Creating an Outlook Calendar Event

Create the event the same way as without the integration: click and drag on the Calendar, fill in the form and select **Create**. See [Calendar Events and Tasks](https://docs.astalty.com.au/guide/calendar/using-the-calendar/calendar-events-and-tasks). Astalty then sends the event to your main Outlook calendar. If you have no main calendar, the event stays in Astalty only. See [Seeing Your External Calendar In Astalty](https://docs.astalty.com.au/guide/calendar/calendar-set-up/external-main-linked-calendar-settings).

When Microsoft reports that your main calendar supports Microsoft Teams meetings for business, the form also shows **Add Attendees**. If it does not appear, check that an Outlook calendar is set as your **Main External Calendar**. Teams meetings for business are generally available on Microsoft 365 work or school accounts rather than personal Outlook accounts, so with a personal account **Add Attendees** may not appear.

![The new event form on the Calendar with the Add Attendees option shown between the Public and Private options and Add Location.](https://docs.astalty.com.au/assets/cleanshot-2024-08-05-at-10.31.37.png)

## Setting Up a Microsoft Teams Meeting within the Astalty Calendar

1. Select **Add Attendees**. The **Meeting Attendees** section opens with the event owner as the first attendee, who cannot be removed.
2. **Create Microsoft Teams Meeting** is selected with it, which adds a video call. Select it again to leave the meeting out. Attendees are invited whether or not you add a meeting.
3. Select **Add Attendee**, then start typing a **Name** to choose from the suggestions, or type the name and **Email** of anyone else.
4. Select **Create**.

![The event form with Add Attendees and Create Microsoft Teams Meeting both selected, and a Meeting Attendees section listing two attendees by Name and Email above the Add Attendee button.](https://docs.astalty.com.au/assets/cleanshot-2024-08-05-at-10.31.56.png)

The suggestions depend on the linked task. With no Participant chosen, they are the users in your organisation. Once you choose a Participant in **Task Details**, they are the Participant, the Participant's contacts and the users who can access that Participant. Choosing a suggestion fills in their email address.

![The event form with Add Attendees and Create Microsoft Teams Meeting selected, two attendees listed under Meeting Attendees, and an arrow pointing to the Add Attendee button.](https://docs.astalty.com.au/assets/out.png)

When you select **Create**, Astalty creates the event in your main Outlook calendar with the attendees and, if you chose it, a Teams meeting. Outlook handles the invitations to the attendees.

Select the event in Astalty to see each attendee's response, which Astalty reads from Outlook, and select **Join Meeting** to open the Teams meeting.

In Astalty, attendees cannot be added or changed after the event is created. You can add a Teams meeting later by editing the event, but a meeting cannot be removed once added.

## Editing Integration Events

> **Edit integration events in Astalty**
>
> Edit, move and delete events created in Astalty from the Astalty Calendar. Changes made only in Outlook are not copied back to Astalty.

Edits and deletions you make in Astalty are sent to the Outlook calendar where the event was originally created, even if you later change your main calendar. When deleting, keep **Remove from** your calendar ticked to delete the Outlook copy. Untick it to keep that copy, including when deleting **This and following events** from a repeating series.

Editing, moving or deleting the copy in Outlook does not change the Astalty event. For an event with attendees, the attendee list and each attendee's response are the only details Astalty reads back from Outlook, when you open the event.